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Fuji Xerox - The document management pioneer Fuji Xerox

(EMAILWIRE.COM, September 24, 2009 ) The logistics industry faces different challenges. Such firms process a variety of documents in their daily operation, ranging from printing, faxing invoices to filing reports and processing delivery notes. In the past, users had two choices – put a stack of documents in the feeder and scan them all into one file, or separate each document into single sheets and scan each sheet manually.

"Now, with the new ApeosPort-III C7600/C6500/C5500 multi-function devices, users can divide up a stack of scanned documents into individual files by using the 'split scanned file file into single sheet' feature. This makes room for greater flexibility that translates into a more efficient document management process," said Lau.

The fax capability of this compact MFD eliminates the need for a separate and dedicated fax machine. As well as having three fax lines, the “block junk fax” feature can prevent organisations from receiving unsolicited junk faxes that are not relevant to their businesses.

"This feature further enables organisations to save costs by eliminating unnecessary printing and paper wastage. There is also a green dimension which saves paper and energy," said Lau.


Cost recovery for Professional Firms

The legal profession has specific requirements, including a need to track document versions with forensic accuracy and to ensure every word is in the correct place.

"Law firms and accounting firms demand a high level of information security. They also like to know precisely how many pages they are printing for client billing purposes,” said Lau.

In the past, both legal and accounting practitioners had to calculate the printing cost for each project by counting pages manually. This caused inefficiency and leaves room for human error.

"Time is often critical and the Fuji Xerox cost recovery solutions can be easily integrated with our new MFD offering. Based on project codes or administration tools, they can automate cost calculation efficiency," said Lau.

Information security is not a new term to legal and accounting firms. The ApeosPort-III C5500/6500/7600 possesses some of the most sophisticated network management features in the industry such as the new Internet protocol IPv6 standard and IPSec (IP Security), to ensure proper usage authorisation for network-connected devices.

"The product’s new feature also prevents outgoing information leakage by filtering outgoing email domains – a security measure that is in demand in the market" Lau added.

Good Preparation for School Projects

Examinations, homework, results slips, admission forms and school bulletins are familiar challenges to teachers or school administrators. To cater to their requirements, a highly productive and reliable multifunction device is needed.

"The new ApeosPort-III C7600/C6500/C5500 machine can output up to 60 pages per minute in color and 75 pages per minute in black and white. Speed is especially important when there are ad hoc school projects or some make-up exam sessions." Lau said.

Schools often distribute circulars to teachers, parents and students. The Multiple-up and Booklet Printing features are good tools to help save paper and costs as more than one page can be printed on a single sheet and stapled in a booklet format. This is especially good for school newsletters.

In addition to catering for industry specific features, Fuji Xerox ApeosPort-III C7600/C6500/C5500 systems also support Gigabit Ethernet network which is becoming popular and can make a tremendous difference when it comes to printing large files.

There are many more office efficiency features including:

Closest paper size choice – the MFD automatically chooses the closest paper size to print from available paper in trays, eliminating delays or pending jobs
Store and send links – to maximise bandwidth and speed up the delivery of large file size scans-to-email, the MFD can send document links to recipients rather than upload the entire file. Recipients can download the file without affecting the email network traffic
 Force Annotation – Printing/copying time and document name are printed during user authentication to check who printed what document and when

"Fuji Xerox has responded to customersÂ’ needs by creating a series of industry specific solutions designed to provide outstanding document management solutions with the Fuji Xerox Total Satisfaction Guarantee. The high speed, highly productive and highly reliable ApeosPort-III C7600/C6500/C5500 multifunction devices also assure an average uptime of 99.5 per cent," Lau said.

About Fuji Xerox (Hong Kong) Limited

Fuji Xerox (Hong Kong) Limited is a leading provider and system integrator in knowledge and document management solutions in Hong Kong. Established in 1964 and known formerly as Rank Xerox (Hong Kong) Ltd, Fuji Xerox Hong Kong became part of Fuji Xerox Co. Ltd. in December 2000. It now has more than 800 employees. The company markets and services a full range of knowledge and document management products, solutions and services, including multifunctional devices, office supplies, office digital document solutions, enterprise digital printing and publishing systems, document management services and professional services for small and medium sized enterprises and enterprise workgroups. For more information about Fuji Xerox Hong Kong, please call our customer attention centre on 2513 2513 or visit our Web site: http://www.fujixerox.com.hk

All Waste, LLC
EBA Communications
(852) 2537 8022
barton.chui@ebacomms.com

Source: EmailWire.com

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